Microsoft® PowerPoint users often miss the mark when trying to produce effective presentations, especially when they rely only on the software’s more rudimentary capabilities. It’s no surprise; the learning curve for beginners is fairly shallow, as PowerPoint’s basic tools and menus mirror that of its Office siblings, such as the ubiquitous Microsoft Word. Most beginners quickly intuit how to input information, add slides, add pictures, adjust slide layout, change text colors and add basic lines and shapes. The resulting presentations, while serviceable, tend to be static yawn-fests for PowerPoint-weary audiences – most of whom tune out before the projector is turned on.
Adding a couple of animations to your slides can help you create more engaging presentations that communicate your message with impact and style. In PowerPoint, an animation qualifies as any element moving on or off the screen. This includes transitions, which create animated effects to move from one slide to the next, and builds, which add elements one by one to a single slide. The following pointers are based on Microsoft Office PowerPoint Office 2007 (Windows), but other flavors of PowerPoint offer the same or similar functionality. Your mileage-and menus – may vary.
To create a transition:
For a cohesive deck with professional polish, avoid using different transition types between each slide. Instead, try using opposite-direction iterations of a transition (a number of transitions have left/right or top/bottom counterparts). The Transition to This Slide section also lets you choose whether slides advance with a mouse click, or automatically after an elapsed amount of time.
To create a “build” effect:
Custom animations provide endless possibilities; experiment with the various controls, and be sure to explore the More Effects and More Motion Paths options under the Add Effect menu – it’s where the real “gee-whiz” options are found.
Transitions and animations are two simple-yet-effective ways to breathe new life into your PowerPoint presentations. As you explore the possibilities and refine your skills, you will likely find that you improve the pace of your presentations as well as the content. Being more selective about what information and graphics you include can help simplify your overall messaging, and adding meaningful emphasis throughout your presentations will help audiences emerge with clearer takeaways.
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